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Why every business should be using mileage tracking

    Mileage tracking is an essential tool for any business that relies on employees using their own vehicles for work purposes. By tracking employee mileage, businesses can reimburse them for their travel expenses and also get a better understanding of how their employees are using company resources.

    There are a number of different ways to track employee mileage, but the most effective method is to use GPS tracking devices or apps which are equally available for Android and iOS users. These tools are within the employees' and employers' reach, meaning they don't have to rely on manually recording their journeys.

    mileage tracking

    They have the following benefits:

    ● Reduced costs: By tracking employee mileage, businesses can ensure that they are only reimbursing employees for legitimate business travel. This can lead to significant cost savings for the company.

    ● Improved efficiency: GPS tracking devices can help businesses to understand how their employees are using company resources. This information can be used to improve operational efficiency and reduce wasted resources.

    ● Enhanced safety: GPS tracking software can also be used to monitor employee driving habits and ensure that they are adhering to safe driving practices. This can help to reduce the risk of accidents and injuries, as well as improve overall road safety

    How to track business mileage?

    In addition to using a GPS device, and a phone app that tracks your location, you can manually note down the mileage on paper or a spreadsheet, though tedious. 

    Challenges of tracking mileage for businesses

    First, it can be difficult to keep track of all the different vehicles that a business uses. This is especially true if a business has multiple locations or if employees use their own vehicles for work. Second, it can be tough to keep accurate track of the mileage to get the most accurate tax deductions. Further, businesses can fall prey to violating some IRS rules in the process

    The most common mistakes when tracking business mileage

    There are a few errors that are common for both parties. Firstly, although many businesses have a documented mileage reimbursement process, very few follow through, while others are still pent up on using manual expense reporting, even with the level of advanced technology in this century. Moreover, despite using mileage tracking tools, some employers settle for apps that don't settle their employees and business needs, which may be met with resistance.

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